SmartRecruiting is looking on behalf of its client for an Executive Assistant.

Location: Bucharest

Summary objective of the job:

 In this role as the Executive Assistant for the client’s office in Bucharest, you will provide administrative and clerical support to relieve department managers and staff of administrative details.


  • Performs general office duties: processes mail, ships materials, duplicates and faxes documents; orders supplies and equipment; arranges for equipment repair.
  • Serves as the main point of contact with office/building landlord.
  • Acts as department liaison; distribute appropriate information to, and continually communicates with staff.
  • Develops presentations when needed.
  • Schedules and coordinates large meetings and events.
  • May attend internal meetings, take notes, and follow up on action items.
  • Keeps process documents up-to-date and maintains accurate filing systems.
  • Maintains calendars and coordinates schedules; makes appointments and travel arrangements; assists guests.
  • Prepares paper and online requests (e.g., for purchases, reproduction, checks, travel, expenses).
  • Inputs data into software applications verify accuracy and produces requested reports.
  • Assists department staff with administrative duties through the use of online applications.
  • Coordinates new hires/contractors.
  • Is a connection between the local team, external accounting company and internal accounting team, related to invoicing and in particular: gathering & reporting of invoices, gathering relevant approvals from functional leaders, sending to accounting further documentation/justification needed, in cooperation with functional leaders, for each invoice received.


  • Associate’s degree in Secretarial Science, Business Administration, Administrative Office Technology, or related field.
  • Four years of general office experience required, preferably related to the area of assignment.
  • An equivalent combination of education, training and relevant experience may be considered in place of the education requirement stated above.
  • Fluency in the English language both written and speaking.

Additional Requirements:

  • Demonstrates leadership qualities.
  • Demonstrates full accountability and ownership of actions and performance.
  • Excellent problem solving, writing, interpersonal, communication, and organizational skills.
  • Strong knowledge of Microsoft Office Products.

Nice to have:

  • Knowledge of sales processes and/or experience working with or supporting sales teams.



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